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Sage Intacct Cost Calculator

This tool is designed for businesses exploring Sage Intacct and wanting a quick idea of how much it could cost based on their specific requirements.

Core Hospitality Needs

Include operating companies, management entities and property-owning entities in your group.
For example, rolling up results across hotel groups, regions, management entities or property companies.

We assume you manage large volumes of consumables. Inventory management for these items is included in this estimate.

No input required — inventory is automatically factored into the pricing for hospitality.

Additional Modules

If yes, we include Intacct Project Costing & Billing so you can track revenue, costs and profitability per event.

Please note that this is a premium module. Select it only if event costing is essential..
If yes, we include Sage Fixed Assets Management (Tier 2, up to 2,500 assets) in the estimate.
This includes golf club memberships, monthly rental arrangements, and deposits for weddings or functions held in future months.
If yes, we include AP Bill Automation for up to 500 invoices per month (no manual capture, no extra discount).

Operational Insight

Many hospitality groups struggle to see performance by department or outlet and to connect occupancy, covers and other operational metrics to financial results. Sage Intacct’s dimensions and statistical accounts are included in your core package and do not add extra licence cost.

Departmental and advanced financial reporting are included in the cost.

ESTIMATED PRICE PER USER PER MONTH
R0.00
Please answer all required questions to see an indicative estimate.

Curious what this could look like in practice?

BOOK A DISCOVERY CALL

We’ll help connect the numbers to how your hospitality operation actually runs, and what this could look like in practice.

White Paper

Beyond Go-Live: Establishing KPIs and Continuous Optimization for Long-Term ERP Value in Hospitality

The high-volume hospitality industry is complex and demanding, making the implementation of an Enterprise Resource Planning (ERP) system a necessity. However, if you want to achieve long-term strategic value, you must plan beyond the “go-live” date. This white paper outlines essential strategies for hospitality Chief Financial Officers (CFOs) and executives to establish Key Performance Indicators (KPIs) and implement continuous optimization frameworks.

Resources

Hospitality ERP Resources & Guides

How To

The Hospitality Executive’s Essential Checklist for ERP Investment

Hospitality businesses, like hotels and restaurants, are notoriously difficult to manage because you need to stay on top of bookings,...
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Factsheet

The Future of ERP Technology in the Hospitality Sector

The global hospitality industry has more than bounced back from Covid. It’s entered a new era of sustained growth. Key...
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Checklist

A Comprehensive Sage Intacct Buyer’s Guide for Hospitality Finance Leaders

The hospitality industry goes up. The hospitality industry goes down. The hospitality industry goes up … Basically, it fluctuates. Either..
Read Post

Q&A With Ancel Draai

Expert Insights for Hospitality Finance Leaders

What’s really important and part of the ERP purchase, especially on the accounting and finance side, is how do we bring that sales related information or the operational related data… and surfacing it to the front with financial data so you can get better insights in what’s actually happening to the customers

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Having a best-of-breed ERP in the system in the background that pulls that information together to give you better insights in terms of how you drive your business holistically better in the future.

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Vendor management is a really key part of any sort of hotel business; if you don’t have great linkages to your suppliers and regular support services… it’s not going to be great sort of customer relationship there

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The use of AI to attract customers into your hotel is a massive drive that most of the businesses are trying to use.

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All of those systems need to work harmoniously together, and that’s where integration becomes a critical component in terms of understanding how you do better than your competitors.

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Does it have approval levels? Does it have segregation of duties? That is an absolute must for a growing business because although you used to have one owner doing absolutely everything, as you grow in scale, you need to be able to actually have delegation of authority and separation of functions within the business and keep yourself secure.

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Does it support inter-entity bill back, which actually creates that invoice as a supplier on the other entity, which speeds up dramatically the amount of interactions and manual processes that needs to happen between the entities?

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You have to allow for the facility within the point of sale and the systems that are sitting on site within the franchise to have the purchasing ability as well as the finance system that’s sitting central.

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My advice would be to always invest a little bit more time in the design stage of the ERP implementation and ensure that there’s enough availability of both the key stakeholders and the people going to be using the system in the design, otherwise it is probably going to be doomed to failure.

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KPIs that have been set up front must include productivity improvement, growth and scalability, and the ability to see more things quicker and easily through a reporting perspective.

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Software Comparison

Best HR and Payroll Software for Compliance

Feature Sage Intacct M3 Oracle NetSuite Microsoft Dynamics 365
Core Philosophy Agile "Hub & Spoke". Best-in-class financial core that connects to any operational system. Vertical Specialist. "Hotel-first" design with rigid, pre-built industry standards. Unified Monolith. One massive suite for ERP, CRM, and eCommerce. Unified Commerce. Single database where the ERP acts as the PMS and POS.
Financial Structure Dimensional & Scalable. Prevents "chart bloat" by using tags; easily handles rapid growth. Standardized & Fixed. Rigid, linear structure designed strictly for simple hotel operations. Hierarchical & Complex. Powerful but requires heavy configuration to match hospitality needs. Traditional Code-Based. Relies on external BI tools (Power BI) for deep analysis.
Operational Data Unified in GL. Calculates KPIs (RevPAR, ADR) directly on financial dashboards. Fragmented. Requires a separate BI tool to merge financial and operational data. Configuration Heavy. Requires complex developer setup to blend non-financial data. External Dependency. Visualization relies heavily on custom Power BI reports.
Connectivity Future-Proof API. Open ecosystem allows you to swap PMS/POS tools without breaking finance. Legacy Anchored. Unrivaled connectivity to older mainframe systems (e.g., OnQ). Platform Centric. Encourages using native modules over external "best-of-breed" tools. Vendor Lock-In. Replacing the PMS requires replacing the entire ERP.
Consolidation Continuous "Virtual Close". Real-time consolidation across hundreds of entities instantly. Portfolio Aggregation. Great for grouping similar hotels, weaker for complex structures. Global Governance. Gold standard for multi-national tax and currency management. Disjointed. Often treats entities as separate files; consolidation can be manual.
Labor Strategy Partner-Led. Integrates with top-tier payroll providers (ADP) for cost visibility. Native Control. Built-in tools for daily shift management and housekeeping tracking. HR/Payroll Module. Generic enterprise HR tools lacking hotel-specific nuance. Staff Scheduling. Native scheduling tools built directly into the POS/PMS interface.

Get Your Free Sage Intacct Roadmap

In just 2 weeks, you’ll have a clear plan for cutting manual finance work, improving reporting speed, and strengthening margins. No cost, no obligation—just practical steps with Sage Intacct, built around your business.

Within 2 Days

Discovery Call

We uncover breakdowns in finance and operations and highlight where Sage Intacct can deliver the biggest impact.

Within 10 Days

Tailored Sage 300 People Demo

See Sage Intacct working with your processes and data, not a generic demo.

Within 14 Days

Your Sage 300 People Roadmap

A phased plan with costs, timelines, and next steps, giving you the clarity to decide with confidence.
Expert InsightsResourcesWhite PaperCalculatorSoftwareSolution Roadmap

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